Last updated: 17.09.2025

Pangaeea Youth Network is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal information when you participate in our activities, projects, or visit our website.

We process personal data in accordance with the General Data Protection Regulation (GDPR) and the Danish Data Protection Act.

1. Who We Are

Pangaea Youth Network is a non-profit youth. organisation based in Denmark. Our aim is to bring communities together, provide youth with the. Opportunity to accessand lead high quality workshops, and to carry out projects where young people learn new skills and share their knowledge with other young people from different cultural backgrounds .

If you have any questions about this Privacy Policy or your personal data, you can contact us at:

Email: contact@pangaeayouth.org
Address: Kamtjatka 8, 8700 Horsens, Denmark

2. What Personal Data We Collect

We only collect personal data that is necessary for our activities, including:

• Identification details: name, date of birth, gender (if relevant)

• Contact information: email, phone number, address

• Event participation details: project applications, dietary requirements, travel

  information (when necessary for Erasmus+ projects)

• Photographs and media: only with your explicit consent

3. How We Use Your Data

We process your data only for the following purposes:

• Managing registrations for events, workshops, and projects

• Communicating with participants and partners

• Meeting Erasmus+ and other funding requirements

• Ensuring participant safety and accessibility (e.g. dietary or medical needs)

• Accounting and reporting to relevant authorities and donors (only aggregated or anonymised data when possible)

We will never sell your data or use it for unrelated commercial purposes.

4. Legal Basis for Processing

We process your personal data on the following legal grounds:

• Consent (Article 6(1)(a) GDPR) — e.g. when you sign up for an event, or allow us to use photos.

• Contract (Article 6(1)(b)) — when processing is necessary for your participation in a project.

• Legal obligation (Article 6(1)(c)) — where we must comply with requirements from Danish or EU authorities.

• Legitimate interests (Article 6(1)(f)) — for internal administration and ensuring our activities run smoothly.

5. Data Sharing

We may share your personal data only when strictly necessary:

• With project partners (e.g. other NGOs, Erasmus+ coordinators) when required for your participation.

• With funding or reporting authorities (e.g. the Danish National Agency for Erasmus+).

• With service providers (e.g. travel agencies, accommodation providers) but only for the relevant purpose.

  We ensure that all partners and providers respect GDPR.

6. Data Retention

We will only keep your data as long as necessary:

• Event/project participation data: up to 5 years (for compliance with Erasmus+ reporting).

• Contact and communication data: deleted within 2 years after your last activity with us.

• Media/photos: kept until you withdraw consent.
  After this period, your data will be securely deleted or anonymised.

7. Your Rights

You have the following rights under GDPR:

• Right to access your personal data

• Right to rectification (correction)

• Right to erasure (“right to be forgotten”)

• Right to restrict processing

• Right to data portability

• Right to object to certain processing

• Right to withdraw consent at any time

  You also have the right to file a complaint with the Danish Data Protection Authority (Datatilsynet) at www.datatilsynet.dk.

8. Security

We take appropriate technical and organisational measures to protect your data from loss, misuse, unauthorised access, or disclosure.

9. Updates to this Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.